Employees Provident Fund [EPF] is a scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. It is regulated under the purview of Employees’ Provident Fund Organisation (EPFO) which is one of the World’s largest Social Security Organizations in terms of clientele and the volume of financial transactions undertaken. Basically, EPF is normally like a benefit to an employee during the retirement provided by the organization.


Applicability of EPF Registration for Employers

EPF registration is mandatory for all establishments-

  • which is a factory engaged in any industry having 20 or more persons, and
  • to any other establishment employing 20 or more persons or class of such establishments which the Central Government may, by notification specify in this behalf.

Central Government may apply any establishment employing less than 20 employees after giving not less than two months’ notice for compulsory registration

Where the employer and majority of employees have agreed that the provisions of this act should be made applicable to the establishment, they may themselves apply to the Central PF Commissioner. The Central PF Commissioner may apply the provisions of this Act to that establishment after passing the notification in the Official Gazette from the date of such agreement or from any subsequent date specified in the agreement.

Some establishments having less than 20 employees would also be required to obtain PF registration but that is voluntary registration. All the employees will be eligible for a PF from the commencement of their employment and the responsibility of deduction & payment of PF lies with the employer.

The PF contribution of 12% should be divided equally between the employer and employee. The employer’s contribution is 12% of basic wages plus dearness allowance plus retaining allowance. If the establishment has employed less than 20 employees, PF deduction rate will be 10%.

Documents Required

The list of documents required for PF registration would vary as per the type of entity who wishes to register themselves which are as follows

Proprietorship Firms Society/Trust Partnership Firms LLP / Company Employees
Applicant’s Name. Certificate of incorporation Certificate of Registration Firms Incorporation Certificate NameFather’s Name

Date of joining

PAN Card. MOA and Bye-Laws Partnership deed ID proof of Directors Date of birthMobile number

Postal address

Id proof – Driving license/Passport/Voter Card. Pan card number Id proof of partners – Driving license/Passport/Voter Card DSC of Director Name of nomineeGrade


Address proof for the premises. president & membersAddress

ID Proof


List of all partners withAddress

ID Proof

List of all directors withAddress

ID Proof

DesignationID proof (Aadhaar Card/ PAN Card)

Bank A/c number with IFSC code

residential address proofTelephone number MOA, AOA Voluntary applicationemployee details


date of agreement

For All Other Entities

  • First sale bill.
  • First purchase bill of raw material and machinery.
  • GST Registration Certificate, if registered
  • Bankers details- name, address, branch, IFSC code
  • Record of a monthly strength of the number of employees.
  • Register of salary and wages, all vouchers, all balance sheets from day one to current date of provisional coverage.
  • Salary and PF Statement.
  • Cross canceled cheque.
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